In the realm of PR outreach, probability theory has little to do with the outcome. You can send hundreds of media pitches and see no publications, while a few targeted outreach efforts can help you get some impressive coverage.<\/p>\n
Databox<\/a>\u00a0surveyed PR professionals and found that for the majority of PR pros only 10% of their media pitches actually make it to press.<\/p>\n While this may sound discouraging, as we can see, some PR pros actually get 50%+ success rate, so there must be something you can do about writing a media pitch that can get you that coverage.<\/p>\n This post will uncover the key make-or-break factors that are likely to give a boost to your media outreach efforts.<\/p>\n An understanding of the very nature of a media pitch will guide your pitching efforts in the right direction.<\/p>\n A media pitch is essentially an email you send to\u00a0relevant media contacts<\/a>\u00a0and publications (journalists, reporters, editors across digital or print media outlets) so that they decide to cover it. This pitch letter should only include the most important details that can grab their attention:<\/p>\n Typically, we should also list the closing as a key part of a media pitch, but it\u2019s pretty straightforward.<\/p>\n Christopher Elliott<\/a>, an avid\u00a0HARO<\/a>\u00a0(Help a Reporter Out is a platform that helps journalists find new sources) user and a columnist for Washington Post, Forbes and USA Today, shares which answers get a chance to be featured in his articles:<\/p>\n The easiest way to get into one of my articles is to read my question carefully and answer it in simple language. Often, sources start with their messaging \u2014 they have a product or service to sell \u2014 and try to squeeze a product mention into the response. That results in a lengthy answer filled with buzzwords in which they argue that I should include their company. But it doesn\u2019t answer the question. You may think that now you\u2019re all armed to go and write the perfect media pitch, but you\u2019re wrong. The thing is, the very first thing journalists will see is neither your lead nor your value proposition.<\/p>\n If you want them to open your email and be awed by your proposal, you have to get the first impressions right. And these impressions should be targeted at the right people.<\/p>\n If you\u2019re asking how to contact news media with a story, you should instead be asking whom you should contact.<\/p>\n Your\u00a0media outreach<\/a>\u00a0will only be successful if you pitch to the right people.<\/p>\n The media landscape is filled with journalists who cover particular topics. It\u2019s called beat reporting, or, to put it simply, specialization. Instead of sending your email to a general email address, you should outreach to a relevant journalist who\u2019s already covering areas associated with your media pitch.<\/p>\n You should, therefore,\u00a0prepare a list of super-targeted journalists<\/a>, get their emails, and press the \u201csend\u201d button.<\/p>\n While you can spend hours doing this manually, you might as well make use of tools like Prowly (essentially, an extensive media database with lots of extra features) that help you to:<\/p>\n Prowly will even offer media\u00a0contact recommendations<\/a>\u00a0based on your\u00a0press release<\/a>. This\u00a0post<\/a>\u00a0further elaborates on how to find relevant journalists.<\/p>\n Sometimes when you\u2019re exploring relevant journalists manually, you can end up getting their names wrong, as often in social media, for instance, people use different names.<\/p>\n Instead of sending your media pitch to each journalist individually, you can scale up and automate this process with tools like Prowly by sending a pitch to an entire media list in one go. The journos will see your pitch as sent directly from your email.<\/p>\n If you don\u2019t want to sound generic in your hi\u2019s, you shouldn\u2019t simply research what the journo writes about. Deep-dive into their interests \u2014\u00a0check their social media (Twitter is journos\u2019 favorite spot for sharing views, opinions, and works) and publications \u2014\u00a0to show that you\u2019ve done your homework and that they aren’t the gazillionth person who\u2019s receiving your media pitch.<\/p>\n Mentioning that you can share data that counters their argument in an article they published back in 2020 is a good strategy.<\/p>\n Go easy on getting too personal, though, as you don\u2019t want to sound like a stalker (the \u201cHey, I had the same dog as you when I was a kid\u201d message will get their attention, but in the wrong way).<\/p>\n Once the research part is over \u2014\u00a0you\u2019ve created your super-targeted media list and explored all avenues for adding a personal touch \u2014\u00a0it\u2019s time to grab their attention.<\/p>\n The very first thing a journalist sees when they receive your media pitch is your email.<\/p>\n If you want to be taken seriously (and make sure your email even has a chance of being opened), don\u2019t send your pitch via sweetwitch669\u00a0@yahoo.com<\/a>. Use a reliable and authoritative email address associated with your company.<\/p>\n Then, the next thing they see is the\u00a0subject line<\/a>. It should instantly grab their attention by having the following elements:<\/p>\n According to extensive research run by\u00a0Fractl,<\/a>\u00a0all subject lines can be divided into four categories:<\/p>\n Semrush favorites, statistic-based subject lines imply media pitches that contain unique data.<\/p>\n Example: \u201c75% of marketers don\u2019t use automation software.\u201d<\/p>\n Rooted in the \u201c\u00a0information gap theory of curiosity<\/a>\u201d, these kinds of subject lines serve as teasers, enticing journalists to open an email to find out more. Be careful though, these subject lines can look spammy, and journalists are all-too aware of clickbait tactics \u2014\u00a0they\u2019re the ones who invented them.<\/p>\n Example: \u201cYou won\u2019t believe how many marketers don\u2019t use automation software.\u201d<\/p>\n These subject lines feature a very straightforward message that essentially sums up your pitch.<\/p>\n Example: \u201cKey findings from a study on marketing automation software\u201d<\/p>\n Based on the journalist\u2019s personal information, these subject lines have nothing to do with the essence of your media pitch.<\/p>\n Example: \u201cI agree that Ford should have launched an EV truck.\u201d<\/p>\n Fractl\u2019s study found that journalists tend to prefer statistic-based subject lines. After all, they immediately imply that your media pitch features some unique data, and help journalists assess what kind of story they can use this data for before even opening your email.<\/p>\n If the journalist opened your email, consider half the battle won.<\/p>\n While we already mentioned the main building blocks of your media pitch (the lead, the call-to-action, value proposition, and closing), there are ways you can amplify the impact of your proposal.<\/p>\n If your story, data, case study, etc. haven\u2019t yet been published elsewhere, definitely mention this. Journalists love to be the first ones to break the news; it\u2019s their job, and most top-tier media outlets only take pitches that are brand new.<\/p>\n Don’t shy away from offering your information exclusively to the one journalist who you think might indeed be interested in covering this.<\/p>\n However, sending several \u201cexclusive\u201d pitches might ruin your relationship with the reporters who find out the pitch wasn\u2019t as claimed.<\/p>\n Unless you\u2019re Tesla sharing that you start (and then stop) taking bitcoin as payment, journalists will hardly be interested in covering any self-promotional or sales-y pitches.<\/p>\n Write your media pitch around data and shift focus from your company or spokesperson to the most valuable thing you can share. Data is about the only surefire way to attract journalists\u2019 attention \u2014\u00a0by default, it\u2019s unique, potentially newsworthy, and has a\u00a0storytelling<\/a>\u00a0element built into it.<\/p>\n And if you want to make the journo\u2019s job even easier \u2014\u00a0remember, they are always on a deadline and have thousands of pitches coming in \u2014\u00a0feel free to go ahead and suggest a story angle right within your data-inspired media pitch. They will appreciate it and will be more likely to give your pitch a go as it will already be wrapped as a holistic idea rather than a collection of separate facts that need to be further analyzed.<\/p>\n No one has time to go through lengthy descriptions and explanations, and definitely not journalists who are bombarded with media pitches on a daily basis.<\/p>\n As much as your subject line and general offer can be compelling, if your email copy exceeds a sound word limit (Fractl\u2019s study sets a best practice at a 200-word limit), this might be a turn-off for the media contact you are outreaching.<\/p>\n If you absolutely need more space to translate your key message, though, make sure not to send over walls of text. Instead, make use of bullet points (not more than four).<\/p>\n After all, a media pitch being sent to a journalist you\u2019re contacting for the very first time is still a cold email, so it has to be approached in a similar way and follow similar patterns.<\/p>\n Media pitch example<\/p>\n Here\u2019s an example of a media pitch sent by the Semrush media relations team, re-created in Prowly:<\/p>\n You can find some top-notch cold email templates and pitch email examples in this\u00a0post<\/a>.<\/p>\n This point may seem like an obvious one, but it would be very disappointing if you do your best to write the\u00a0perfect media pitch<\/a>\u00a0that follows all the best practices, and it just ends up in your media contact\u2019s spam folder.<\/p>\n While you can\u2019t future-proof your media pitch against ever going into a spam filter, there is one thing that will most certainly trigger this unfortunate course of events.<\/p>\n We\u2019re talking about links you include in your pitch email.<\/p>\n With some media pitches requiring several link placements, you should still try to keep their number as low as possible. A single link shouldn\u2019t do any harm, but anything more than one coming from a person without any prior correspondence can already look suspicious both to the email provider and the journalist.<\/p>\n Now, if you\u2019ve done everything right, your email landed in the recipient\u2019s inbox. What\u2019s next?<\/p>\n Next starts the wondering \u2014\u00a0have they received it? Did they read it? Was the media pitch even opened?<\/p>\n Well, as a PR pro, you should never get to this wondering stage.<\/p>\n The general rule for cold emails like your media pitch is that you really shouldn\u2019t write more than two\u00a0follow-up emails<\/a>\u00a0if you don\u2019t hear back from the media contact.<\/p>\n It\u2019s perfectly normal to have to write any follow-ups at all, but there are ways you can set them up for higher attention-grabbing potential:<\/p>\n Once again, tools like Prowly help you manage this workflow by showing which media contacts received your email, who opened and even clicked to read your media pitch.<\/p>\n This way, you can split your media list into a few groups and tailor your follow-up efforts to different segments depending what they did (or didn\u2019t do) with your email. You can then use these lists to choose which journalists to pitch to in the future, increasing your chance to\u00a0get your press release published<\/a>.<\/p>\n While the essence of your story is what really matters, it\u2019s the small things that can make a difference to the success of your media pitch.<\/p>\n So, if you thought that writing a media pitch is only about what you actually write in your pitch body, you\u2019d be surprised.<\/p>\n This level of attention to detail may sound dreary, but the outcomes of a successful PR case will most certainly pay off. Media pitches that hit the target can lead to anything from increased reach and reputational lift to\u00a0link-building and SEO boost<\/a>. And platforms like Prowly, specifically designed for PR and Media Management, will take the dreary out of the equation.<\/p>\n <\/p>\n","protected":false},"excerpt":{"rendered":" Thinking Outside the Inbox: How to Write a Media Pitch in 5 steps In the realm of PR outreach, probability theory has little to do with the outcome. You can send hundreds of media pitches and see no publications, while\u2026<\/p>\n","protected":false},"author":0,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-14373","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/alienroad.com\/wp-json\/wp\/v2\/posts\/14373","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/alienroad.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/alienroad.com\/wp-json\/wp\/v2\/types\/post"}],"replies":[{"embeddable":true,"href":"https:\/\/alienroad.com\/wp-json\/wp\/v2\/comments?post=14373"}],"version-history":[{"count":0,"href":"https:\/\/alienroad.com\/wp-json\/wp\/v2\/posts\/14373\/revisions"}],"wp:attachment":[{"href":"https:\/\/alienroad.com\/wp-json\/wp\/v2\/media?parent=14373"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/alienroad.com\/wp-json\/wp\/v2\/categories?post=14373"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/alienroad.com\/wp-json\/wp\/v2\/tags?post=14373"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}What is a Media Pitch?<\/h2>\n
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\nIf you start by answering the question, keep your answer short and written in simple English, you have an excellent chance of being included in the article.<\/p>\nHow to Write a Media Pitch and Get It Right<\/h2>\n
#1. Go Targeted in Your Media Pitching<\/h3>\n
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#2. Build Ties With the Media Contact<\/h3>\n
#3. Make a Good First Impression<\/h3>\n
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1. Statistic-Based<\/h4>\n
2. Information Gap<\/h4>\n
3. Content Title<\/h4>\n
4. Personalized<\/h4>\n
#4. Maximize the Value of Your Media Pitch Body<\/h3>\n
Make use of the FOMO factor.<\/h4>\n
Share data to make your pitch unique.<\/h4>\n
Keep the pitch body concise.<\/h4>\n
Don\u2019t go into spam.<\/h4>\n
#5. Follow Up Your Media Pitch Letter.<\/h3>\n
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Now, Get to Writing a Surefire Media Pitch<\/h2>\n